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Read invoices and log them in a spreadsheet

Stop typing invoices by hand: each PDF or photo is read, checked and added as a row.

For
Freelancers and small businesses
Level
Beginner
Models updated
14 November 2026

Steps

  1. Receive invoices by email or in a folder.

  2. Read each invoice: supplier, date, amounts and tax.

    Best this week for documents: Claude Fable 5

    Best value: Muse Spark 1.1 ($2.00 per 1M tokens)

    See the full documents ranking

  3. Check the totals add up and flag anything odd.

    Best this week for everyday help: Gemini 4 Carbon

    Best value: GLM-5.3-Flash ($0.050 per 1M tokens)

    See the full everyday help ranking

  4. Add a row per invoice to Google Sheets.

Tools

n8n, Google Sheets.

Start from a template